Page 48 of Arizone Western College 2004-2005 Catalog by Arizona Western College

41 FERPA personally identifiable information must be disposed of properly through some means of confidential disposal. If you need information on confidential disposal, contact the Associate Dean for Enrollment Services at (928) 344-7617. These are interpretive guidelines only. For further detail or specific questions, please call the Associate Dean for Enrollment Services at (928) 344-7617. Annual Notification to Students The Family Educational Rights and Privacy Act (FERPA) The Family Educational Rights and Privacy Act affords students certain rights with respect to their education records. These rights are: Notice of Exceptions to Requirement to Obtain Student Consent to Release of Student Education Records Generally, a student must consent to the release of personally identifiable education records to third par ties. In some cases, however, releases are permitted without the studentfs consent. For example, disclo sure without the studentfs consent is permitted when the disclosure is to other Arizona Western College officials with a legitimate educational interest in reviewing the records. For this exception, a school official includes a person employed by the college in an administrative, supervisory, academic, or support staff position (including law enforcement officials and health staff), a person or company with whom the College has contracted (such as an attorney, audi tor, or collection agent), or a person serving on the Governing Board of the College. School officials deemed to have legitimate educational interests in the receipt of student records include all school officials to whom disclosures are made for pur poses related to their employment duties. Another exception where a disclosure of educational records may occur without the consent of the student is disclosure to officials of another school in which a student seeks or intends to enroll. A third example of student information that, in general, may be released or published by the College without receiving the consent of the student is information that is termed gDirectory Informationh. The College designates the following information as Directory Information: name, current enrollment status, address, telephone number(s), date of birth, dates of attendance, city of residence, major field of study, awards, honors, past and present participation of officially recog nized sports or activities, physical characteristics of athletes, including height and weight and student images, including but not limited to photograph and other media. A student has the right to request that Directory Information not be disclosed. The procedures to do so are set forth in paragraph 3 of the following section of these procedures. There are additional situations where student records may be disclosed to third persons without the studentfs con sent. Information concerning these exceptions may be reviewed in the office of the Associate Dean for Enrollment Services. Summary of Processes and Rights Associated with Student Records FERPA affords each Arizona Western College student certain rights with respect to his or her education records. These rights include the following: The right to inspect and review the studentfs education records within a reasonable time not to exceed 45 days from the day the College receives a request from the student to inspect or review the records. An Arizona Western College student has the right to inspect and review that studentfs own educa tion records. If a student desires to do so, he or she should submit to the Associate Dean for Enrollment Services a written request that identifies the record(s) the student wishes to inspect and review. A gRequest to Inspect and Review Education Recordsh form is available for this purpose in the Office of Enrollment Services located in Room 104 of the Student Services Building. After receiving a written request, the Associate Dean for Enrollment Services will make the necessary arrangements and notify the student of the time and place where the records may be inspected and reviewed. If circumstances effectively prevent a student from exercising his or her right to inspect and review his or her education records, Arizona Western College will (1) provide the student with copies of the requested records, or (2) make other arrangements to allow the student to inspect and review the requested records. If the student believes that his or her education records are inaccurate or misleading, the right to request that such records be amended, supplemented or removed from the studentfs education records. If a student believes that his or her education records are inaccurate or misleading, the student may ask Arizona Western College to amend, supple ment or remove from the studentfs education records those records that the student believes are inaccu rate or misleading. Students are required to fill out a Request to Amend, Supplement or Remove Education

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