Page 69 of Ferrum College Faculty Handbook by Ferrum College Virginia

his or her supervisor to take a class during his or her normal work schedule. Release time does not have to be made up. 2. The ability to take classes is dependent upon the requirements of the employees particular job and is at the discretion of the supervisor and Administrative Council member for the area. If taking classes is interfering with an employees work, the employee may be asked to withdraw from class. 3. To apply for Tuition Waiver an employee is required to complete the Tuition Waiver Employee Form each semester prior to registering for classes and submit it to Human Resources. 4. Any employee taking more than one (1) class under the Tuition Waiver policy is required to notify his or her supervisor and payroll of which class will apply under the three (3) credit hour release time from work by placing a Y (yes) beside the class on the Tuition Waiver form. The release time granted can only be used for the particular class noted on the form throughout the entire semester. If the class does not meet or is canceled, the release time cannot be used toward other classes. 5. In addition, attendance to any and all other classes that occur during the employees normal work schedule must be reflected on his or her timecard. If an employees time is recorded by a time clock, he or she must punch out for class and punch in upon return to work. If an employees time is recorded by hand, he or she must write the time out for class and write the time back in upon return to work. Dependents 1. Tuition waiver is available to a full-time employees spouse, dependent children or other dependents that meet the Internal Revenue Services or the U.S. Department of Educations definition of a dependent. The individual for whom tuition waiver is requested must have been claimed as a dependent on the employees tax form 1040 for the year prior to enrollment, or he or she is determined to be a dependent based on the criteria in the Free Application for Federal Student Aid The College may require documentation of dependency. 2. There is no waiting period for spouses or dependents of employees. 3. To apply for the tuition waiver benefits for a dependent, the employee is required to complete the Tuition Waiver Dependent Form each semester prior to the dependent registering for classes and submit it to Human Resources. 4. A dependent enrolled full-time (12 credit hours or more) is required to complete a Financial Aid Evaluation Form from which the Financial Aid Office will determine if a Free Application for Federal Student Aid (FAFSA) must be filed. Full-time students who fail to submit the Financial Aid Evaluation Form or the FAFSA (if required) will not receive the tuition waiver benefit. Please contact the Financial Aid Office for additional information regarding these applications. 5. Students also need to pay the required Confirmation Deposit to receive mailings. Tuition Waiver Financial Aid Evaluation Forms are available outside the

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