Academic Services 2012-2013 by Kentucky Community and Technical College System

More catalogs by Kentucky Community and Technical College System | Academic Services 2012-2013 | 18 pages | 2018-01-26

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Page 9 of Academic Services 2012-2013

e represents unsatisfactory achievement and indicates failure in the course it is valued at zero credit hours and zero grade points in nonremedial and non-developmental courses credit may be obtained by repeating the entire course f represents unsatisfactory achievement in a course taken on a pass-fail basis it has no value in computing the grade point average credit may only be obtained by repeating the entire course this grade may be used for developmental courses au audit has no value in computing grade-point average a student who has been admitted to the college may elect to enroll in a courses as an auditor except in selective admissions programs auditing courses in a selective admissions program requires admission to the program and availability of space in the courses with few exceptions any change from audit to credit by a student fully admitted to a college must be accomplished by the last date to enter a class and any change from credit to audit must be made by mid-term of the semester or session in which the student is enrolled an audited class may be taken for credit at a later date anyone who desires to audit a class must be admitted to the college and officially registered for the course i means that part of the work of the course remains unfinished it shall be given only when there is a reasonable possibility that a passing grade will result from completion of the work the instructor and student will discuss the requirements for completion of course with the time limit for completion not to exceed a maximum of one year failure to do so will result in an automatic change of grade from i to e each college shall maintain a record of incomplete grades recorded in courses of that college this record completed by the instructor at the time the i grade is reported shall include 1 the name and number of the student 2 the course number and hours of credit 3 semester or session and year of enrollment 4 signature of the instructor 5 a brief statement of the reasons for recording the incomplete grade and 6 an adequate guide for removal of the incomplete grade in the instructor’s absence the division chairperson or designee shall forward to the college president or designee the appropriate letter grade to replace the incomplete grade w represents a withdrawal from class without completing course requirements a student may officially withdraw from any class up to and including the date of mid-term with a w grade after the date of midterm and through the last class of the semester or session any student may officially request to withdraw from a course and receive a w which may be given at the discretion of the instructor each instructor shall state on the first or second class meeting the factors to be used in determining if a student will be allowed to withdraw during the discretionary period an instructor shall not assign a student a w for a class unless the student has officially withdrawn from that class in a manner prescribed by the college the grade of w may be assigned by the college appeals board in cases involving a violation of student academic rights or for academic offenses p represents a satisfactory grade in a course taken on a pass-fail basis the student who receives a p in a course shall be eligible to continue into the next sequential courses the grade of p may be assigned by the college appeals board in cases involving a violation of student academic rights it has no value in computing the grade point average this grade may be used for developmental courses mp represents making progress and may be assigned only for developmental courses and means that the student has made significant progress but needs and deserves more time to achieve a passing grade the student should re-enroll in the course in order to continue advancement to the level of competence set for the course grades may be earned fol66 lowing re-enrollment for developmental courses the grade of mp has no value in computing grade point average pass/fail may be selected for a maximum of two elective courses subject to certain restrictions by students with at least 30 credit hours and not on academic probation courses with these grades can count toward graduation but are not used in calculating grade-point standing courses taken on a pass-fail basis shall be limited to those considered as elective in the student’s program and such other courses or types of courses as might be specifically approved prerequisites for such courses may be ignored at the student’s own hazard the student is expected to participate fully in the course and take all examinations as though the student were enrolled on a regular basis students may not change from a passfail basis nor from a regular basis to a pass-fail basis after the last date for entering an organized class courses offered only on a pass-fail basis remedial or developmental or taken by special examination shall not be included in the maximum number of elective courses which a student may take under these provisions changing grades a grade once reported shall not be changed except when the instructor states in writing that an error has been made the grade change must be submitted by the end of the following semester or session or in exceptional cases at the discretion of the president or designee however each respective college appeals board may change a grade to p or w in the case of a violation of student academic rights or to a w in the case of an academic offense grade-point average gpa the gpa on the kctcs transcript is derived from all courses taken at kctcs institutions the grade-point average is the ratio of the total grade points earned to the total credit hours attempted excluding courses taken on a pass/fail basis and courses with grades of w or i total grade points are derived by multiplying the number of credit hours for the course by the number of grade points assigned to the grade earned a 4 b 3 c 2 d =1 e 0 reporting final grades the final grades for a course shall be filed with the office of the college president or designee by such date as determined by the academic calendar academic probation academic suspension and reinstatement academic probation a student earning a cumulative grade point average below a 2.0 at the end of a term shall be placed on academic probation a student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average academic suspension dismissal if a student is placed on academic probation for two consecutive terms which is noted on the transcript as “subject to dismissal” the second time and does not earn either a cumulative gpa or a term gpa of at least a 2.0 in the third term the student shall be academically suspended non-enrollment has no effect on probation status the president or designee may grant an exception based upon an individual’s case a student on academic suspension may not enroll in courses which count toward a kctcs degree reinstatement a student who has been academically suspended may be reinstated by the president or designee after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required a student who has been academically suspended shall upon reinstatement be placed on academic probation and be subject to academic suspension if the student has failed to earn a current term gpa of 2.0 during the first term of reinstatement upon a second suspension a student may be reinstated by the president or designee after remaining out of the college for at least two 16-week semesters and providing evidence of ability to perform at the level required.