Page 7 of Car Rental Procedures Guide by Visa Asia

how to add any late charges to a visa card 10 11 revising estimated authorisations this service assists you in obtaining payment for charges which are not discovered until after the cardholder has returned the rental vehicle and left the return location you must always notify the cardholder in writing at the address provided on the rental agreement of the amount time location and nature of the charges there is significant risk of disputes if the cardholder is not notified of the charges parking and traffic fines you may charge the cardholder for any parking fines and other traffic violations provided that they were incurred while the cardholder was responsible for the vehicle and the following conditions are met · the cardholder consented in writing to pay such charges with their visa card this consent can be a part of your rental agreement you should make cardholders aware that they are agreeing to pay these charges · the charge is submitted within 90 calendar days of the date of the transaction · the charge is submitted as a separate transaction with the words signature on file · you obtain an authorisation for the charges if the transaction is above your floor limit in the case of any disputes you must provide · a copy of the rental agreement · documentation of the violation from the appropriate civil authority · the time and location of the violation · the license number of the rental vehicle · the statute/law violated · the amount of the penalty in local currency deductibles if an accident takes place during the time when the cardholder is responsible for the vehicle and the following conditions are met you may charge them for the deductible amount of your own cdw/ldw · the cardholder consented in writing to pay such charges with their visa card this consent can be a part of your rental agreement you should make the cardholder aware that they are agreeing to pay these charges · the charge is submitted within 90 calendar days of the date of the transaction · the charge is submitted as a separate transaction with the words signature on file · you obtain an authorisation for the charges if the transaction amount is above your floor limit in the case of any disputes you must provide · a copy of the rental agreement · a copy of the appropriate section of your insurance policy indicating the amount of the cardholder s deductible · an itemised repair bill from an organisation which can legally provide repair services in your country.

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